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LinkedIn Sales Navigator has quickly become the number one source for finding leads, helping businesses build a strong client database. However, exporting leads from Sales Navigator—whether it’s Excel or your internal CRM—isn’t something LinkedIn offers natively.
To overcome this limitation, Edenreach.io offers a simple solution, allowing you to seamlessly export Sales Navigator leads directly to Excel or your CRM. This tool has become essential for companies looking to streamline their leadership management process.
In this article, we will examine:
- How to set up Edenreach for exporting Sales Navigator lists?
- How to export leads from LinkedIn Sales Navigator efficiently?
- The types of data you can export from Sales Navigator
- Are there any limitations when you export lists from Sales Navigator?
- How to export Sales Navigator lists to Excel or CSV?
- Bonus 🎉: How to create a list of qualified leads from LinkedIn Sales Navigator
With this walkthrough, you will learn how to manage and export your lead data in one place so that it can be seamlessly incorporated into existing sales and marketing workflows.
1. How to Set Up Edenreach for Exporting Sales Navigator Lists
If you’re looking to export leads from LinkedIn Sales Navigator, Edenreach is the ultimate tool to streamline this process. By following these simple steps, you’ll be ready to efficiently export Sales Navigator leads into Excel or your CRM.
1.1 Create an Edenreach Account
The first step to exporting leads from LinkedIn Sales Navigator with Edenreach is creating your account:
- Visit Edenreach Registration Page.
- Enter your email address and set a strong password.
- Click the “Signup” button to finalize your registration.
You can also opt for the convenient Google authentication method, allowing you to sign up with just one click.
1.2 Download the Edenreach Chrome Extension
After setting up your Edenreach account, you’ll need to download the Edenreach Chrome extension, which is vital for exporting Sales Navigator lists:
- Upon account creation, click the “Install Chrome Extension” button from your Edenreach dashboard.
- You will be redirected to the official Chrome Web Store page for the Edenreach extension.
- Click “Add to Chrome” to install the extension.
1.3 Confirm the Extension Installation
Once the Edenreach extension is installed, it’s essential to verify that it’s working correctly. Navigate to your LinkedIn Sales Navigator and perform a lead search. You should now see a new button labeled “Export with Edenreach” on the search results page, confirming that the extension is properly installed and ready for use.
By following these steps, you’re well on your way to effortlessly exporting leads from Sales Navigator. Edenreach is a powerful tool that integrates seamlessly with LinkedIn Sales Navigator, enabling you to export your leads directly into Excel or your CRM with ease.
2. How to Export Leads from LinkedIn Sales Navigator
Exporting leads from LinkedIn Sales Navigator is a crucial step for businesses that want to transfer valuable lead data into their CRM or Excel files for further nurturing.
There are four main ways to export Sales Navigator leads using Edenreach:
- Exporting a Lead Search
- Exporting a Lead List
- Exporting a Saved Search
Here’s a detailed guide on how to export Sales Navigator leads efficiently using Edenreach.
2.1 Exporting a Lead Search from LinkedIn Sales Navigator
A lead search in LinkedIn Sales Navigator allows you to find leads by applying specific filters like industry, location, seniority level, and more. This method is ideal when you need to generate a new list of leads that match your target criteria.
Tips for Optimizing Your Lead Search on LinkedIn Sales Navigator
- Use Advanced Filters: LinkedIn Sales Navigator offers a range of advanced filters such as industry, company size, geography, seniority level, and more. Utilize these to narrow down your search to the most relevant leads.
- Boolean Search Techniques: Incorporate Boolean operators (AND, OR, NOT) in the search bar to refine your results. For example, use “Marketing AND Manager NOT Assistant” to find specific job titles.
- Save Your Searches: If you regularly target the same audience, save your searches to avoid repeating the setup each time.
Once you’ve performed your search, click on the “Export with Edenreach” button.
A popup window will appear, allowing you to customize your export.
1- You can tailor your export settings with the following options:
- Folder Name: Assign a name to the folder where the exported leads will be stored.
- Import to an Existing Folder: This option allows you to export the leads into an existing folder within your Edenreach account
2- To select the number of leads to export, you can define the page range:
- From Page: Choose the starting page from which you want to export leads.
- To Page: Select the ending page to determine the total number of pages of leads you wish to export.
3- Finally, click the “Export Leads” button to begin the export process.
Note: LinkedIn Sales Navigator limits search results to a maximum of 2,500 leads (or 100 pages with 25 leads per page). This means you can only export up to 2,500 leads for a single search.
How to Export More Than 2,500 Leads?
2.2 Exporting a Lead List from LinkedIn Sales Navigator
A lead list is a saved collection of leads that you’ve identified and organized within LinkedIn Sales Navigator. This method is useful for exporting specific leads that you’ve manually curated over time.
Exporting a lead list from LinkedIn Sales Navigator follows a similar process to exporting from a lead search. Here’s how:
- Navigate to LinkedIn Sales Navigator and set the Workflow filter to Lead Lists.
- Enter the name of the lead list you wish to export.
- Once your list is displayed, click the “Export with Edenreach” button to begin the export process.
2.3 Exporting a Saved Search from LinkedIn Sales Navigator
Exporting a saved search from LinkedIn Sales Navigator is quick and easy. Here’s how to do it:
- Click on "Saved Searches" in the navigation bar of Sales Navigator.
- Select the lead search you want to export.
- Then, click on the "Export with Edenreach" button.
By following these steps, you can efficiently export leads from LinkedIn Sales Navigator into Excel or your CRM. Edenreach simplifies the export process, enabling you to manage your lead data seamlessly. Whether you are exporting from a lead search, lead list, saved list, or account list, Edenreach ensures that you can easily integrate your data into your existing systems.
3. The Types of Data You Can Export from Sales Navigator
When you use Edenreach to export leads from LinkedIn Sales Navigator, you gain access to a wealth of detailed information about both the lead and their associated company. This data is crucial for creating effective, targeted sales and marketing campaigns. Below, we break down the specific data points you can export, along with any subdata that adds further detail to your lead profiles.
Lead Data
- Full Name: The complete name of the lead, combining their first and last names.
- First Name: The lead’s given name.
- Last Name: The lead’s surname or family name.
- Email Address: The lead’s primary email address, verified and validated by Edenreach.
- AI Score: A score out of 10 that represents the lead’s engagement and potential as a qualified prospect.
- Summary: A professional summary written by the lead, typically describing their experience, skills, and career objectives.
- Headline: The lead’s current job title and company name as displayed on LinkedIn.
- Profile URL: A direct link to the lead’s LinkedIn profile, allowing you to quickly view their full profile.
- Location: The lead’s geographical location, if provided.
- Premium Status: Indicates whether the lead has a LinkedIn Premium account, which can offer additional insights and networking capabilities.
- OpenLink Status: Whether the lead is open to receiving messages from any LinkedIn user, not just their connections.
- Job Seeker Status: Indicates if the lead is actively looking for new job opportunities.
- Current Position:
- Title: The lead’s current job title.
- Company Name: The name of the company where the lead is currently employed.
- Start Date: The date when the lead began their current role.
- Location: The location of the lead’s current position.
- Description: A detailed description of the lead’s responsibilities and achievements in their current role.
- Company Profile URL: The LinkedIn URL for the company where the lead works.
- Company Website: The official website of the lead’s current employer.
- Company Domain: The domain name associated with the company’s email addresses.
- Company Industry: The industry sector to which the lead’s company belongs.
- Company Description: A summary of what the lead’s company does, including its mission and key services.
- Company Employee Count: The total number of employees at the lead’s current company.
- Company Location: The geographical location of the company’s headquarters.
- Past Positions: Information about the lead’s previous job roles, including:
- Title: The title of the previous role.
- Company Name: The name of the company where the lead was previously employed.
- Start and End Dates: The period during which the lead held the position.
- Location: The location of the previous role.
- Description: A detailed summary of the lead’s duties and accomplishments in that role.
- Skills: A list of professional skills the lead has listed on their LinkedIn profile, which can indicate their areas of expertise.
- Degrees: Educational qualifications, including:
- Degree Name: The name of the degree or certification.
- School Name: The institution where the degree was earned.
- Start and End Dates: The period during which the lead attended the institution.
Company Data
In addition to lead data, Edenreach allows you to export detailed information about the companies associated with your leads. This includes:
- Company Name: The name of the company associated with the lead’s current or past positions.
- Company Website: The official website URL of the company.
- Company Domain: The domain name for the company’s email system, which is useful for pattern matching and email verification.
- Company Industry: The industry category to which the company belongs.
- Company Description: A concise summary of the company’s business activities, mission, and services.
- Company Employee Count: The total number of employees working at the company, giving you an idea of the company’s size.
- Company Location: The primary location of the company’s headquarters or main office.
3.1 Data Quality and Enrichment
Edenreach does more than just export data; it enhances the quality of the data by cleaning, normalizing, and enriching it. This ensures that the information you work with is accurate, standardized, and useful for your sales and marketing efforts.
Data quality is critical, and Edenreach employs several sophisticated techniques to clean the data you export:
- Deleting Emojis: Emojis and other non-standard characters can clutter your data and make it less professional. Edenreach automatically removes these elements from names, company titles, and other text fields.
- Correcting Typos: Typographical errors can reduce the effectiveness of your outreach efforts. Edenreach uses advanced algorithms to detect and correct common typos, ensuring your data is accurate.
- Normalizing Names: Consistent formatting is key to maintaining a professional dataset. Edenreach normalizes names by applying standard capitalization rules, making it easier to sort and analyze your data.
3.2 AI Scoring to Identify High-Quality Leads
Edenreach uses AI to evaluate and score leads based on over 30 data points related to their LinkedIn profiles and activity. This AI scoring helps you prioritize leads based on their likelihood of engagement and qualification as potential customers.
- High-Scoring Leads (7-10): These leads are likely to be highly engaged and are strong candidates for outreach.
- Low-Scoring Leads (<5): These leads may be less engaged and could require a different approach or lower priority in your sales pipeline.
3.3. Get emails from LinkedIn Sales Navigator
One of the most valuable features of Edenreach is its ability to find and verify lead email addresses. Edenreach uses multiple verification mechanisms, including SMTP checks, pattern matching, and cross-referencing with public profiles and external databases, to ensure that the email addresses you receive are accurate and up-to-date.
How to get emails from LinkedIn Sales Navigator: Navigate to the folder containing your lead, and click the “Email” button next to the lead’s name. Edenreach will then initiate its email verification process and return the verified email address.
Edenreach automates the verification process, ensuring that every email address provided is checked for validity, saving you time and ensuring the accuracy of your outreach efforts.
4. Are There Any Limitations When You Export Lists from Sales Navigator?
When you export leads from LinkedIn Sales Navigator using Edenreach, there are a few limitations to be aware of, primarily due to restrictions imposed by LinkedIn itself. Understanding these limitations will help you make the most out of your lead export process while ensuring you stay within LinkedIn’s guidelines.
4.1 LinkedIn’s 2,500 Lead Export Limit
One of the most significant limitations when exporting lists from Sales Navigator is LinkedIn’s cap on the number of results you can view and export from a single search. LinkedIn restricts the display of search results to a maximum of 100 pages, with each page showing 25 leads. This means that you can only export up to 2,500 leads from a single search in Sales Navigator.
This limitation is in place to protect LinkedIn’s vast database from being scraped en masse by bots or scrapers. It ensures that users focus on quality rather than quantity and prevents abuse of the platform’s data resources.
4.2 How to Overcome or Bypass the 2,500 Lead Limit
If your Sales Navigator search returns more than 2,500 results, you’ll need to refine your search to create smaller, more targeted lists. This can be done by applying additional filters to segment your results. Here are some strategies you can use:
- Use Function Filters: Narrow down your search by specifying the job functions you’re interested in, such as “Marketing,” “Sales,” or “Engineering.”
- Apply Seniority Level Filters: Filter your search based on the seniority level of the leads, such as “Entry Level,” “Manager,” “Director,” or “C-Level Executives.”
- Filter by Company Type: You can refine your results by focusing on specific types of companies, such as “Startups,” “Public Companies,” “Private Companies,” or “Nonprofits.”
- Geographic Filters: If your target audience spans multiple regions, break down your search by location to create regional lists.
- Industry Filters: Focus on specific industries to create industry-specific lead lists, such as “Healthcare,” “Technology,” or “Finance.”
By strategically applying these filters, you can divide a large search into smaller, manageable lists that fall within the 2,500 lead limit. This approach allows you to export a broader range of leads without exceeding LinkedIn’s restrictions.
4.3 Edenreach’s Sophisticated Lead Extraction Mechanisms
Edenreach goes beyond simple data export by implementing advanced lead extraction techniques that mimic human behavior. This is crucial for protecting your LinkedIn account from being flagged as a bot or violating LinkedIn’s terms of service.
Edenreach’s mechanisms are designed to replicate the actions of a typical user, ensuring that your export activity remains within safe and acceptable limits. While Edenreach allows you to export Sales Navigator leads continuously, it’s recommended to limit your exports to no more than 10,000 leads per week. This not only ensures that your account remains in good standing but also helps to avoid potential disruptions in your lead generation process.
4.4 Best Practices for Large-Scale Lead Exports
When exporting large volumes of leads from LinkedIn Sales Navigator, it’s important to follow best practices to maximize efficiency and minimize risk:
- Segment Your Exports: As mentioned, divide large searches into smaller segments using various filters. This not only keeps you within LinkedIn’s limits but also allows for more targeted and personalized outreach.
- Monitor Export Activity: Keep track of how many leads you export each day. While Edenreach’s tools help protect your account, staying mindful of your activity levels is still important.
- Avoid Overloading Your CRM: If you’re exporting thousands of leads daily, make sure your CRM or lead management system can handle the influx of data without becoming overwhelmed.
5. How to Export Sales Navigator Lists to Excel or CSV
Once you’ve successfully exported your leads from LinkedIn Sales Navigator using Edenreach, downloading these leads into an Excel or CSV file is a straightforward process. Whether you’re looking to perform further analysis, share data with your team, or integrate it into your CRM, exporting your leads into these formats ensures that you have the flexibility you need to work with the data.
5.1 Step-by-Step Guide to Exporting Leads to Excel or CSV
To export Sales Navigator leads to Excel or CSV, follow these steps:
Navigate to Your Folder of Exported Leads: First, go to the folder within Edenreach that contains the leads you’ve exported from Sales Navigator. This folder is where your leads are organized and stored after the initial export process.
Click on the “Export” Button: Once inside your folder, locate the “Export” button. Clicking this button will open a popup window that allows you to customize the export settings.
Customize the Fields for Export: In the popup window, you’ll have the option to select which data fields you want to include in your Excel or CSV file. These fields correspond to the columns in your spreadsheet, such as lead name, email address, job title, company name, and more. Customizing these fields ensures that you only export the data that is most relevant to your needs.
Choose Your Export Format: After selecting the desired fields, you’ll have the option to choose between exporting your leads to Excel or CSV. Excel files are ideal if you need to work with your data within Microsoft Excel, whereas CSV files are more versatile and can be easily imported into various other platforms, including CRMs and database systems.
- Export to Excel: This option generates a .xlsx file that can be opened directly in Microsoft Excel, allowing you to take advantage of Excel’s powerful data manipulation features.
- Export to CSV: CSV files (.csv) are plain text files that can be opened in a variety of programs, including Excel, Google Sheets, and database management systems. They are particularly useful for importing data into CRMs and other tools that require a specific format.
- Click “Export to Excel” or “Export to CSV”: After making your selections, click on the appropriate button to initiate the export. Your file will be generated and downloaded to your computer, ready for you to use.
5.2 Filtering Leads Before Export
Before you finalize your export, you may want to apply filters to narrow down the list of leads. This is especially useful if you’re working with a large dataset and only want to export specific segments of your leads.
- Click on the “Filters” Button: Within your folder, click on the “Filters” button to access the filtering options.
- Choose Your Filters: Apply filters based on criteria such as job title, location, company size, or engagement level. These filters allow you to segment your leads and focus on the most relevant data for your export.
- Export the Filtered Leads: Once you’ve applied your filters, you can proceed to export the filtered list by following the same steps outlined above. This ensures that your Excel or CSV file contains only the leads that meet your specific criteria.
6. Bonus 🎉: How to Create a List of Qualified Leads from LinkedIn Sales Navigator
Creating a list of qualified leads is a crucial step in any successful sales strategy. LinkedIn Sales Navigator offers powerful tools to help you identify and qualify leads that align with your Ideal Customer Profile (ICP). By using advanced search filters, saving searches, and leveraging the capabilities of Edenreach, you can refine your lead list to focus on the most promising prospects. Here’s how to do it.
6.1 Qualify Leads on LinkedIn Sales Navigator
Before you start exporting leads, it’s essential to ensure that you’re targeting the right individuals. LinkedIn Sales Navigator provides several features to help you qualify leads effectively.
Optimize Your LinkedIn Profile
Before diving into the advanced functionalities of Sales Navigator, it’s important to have a well-optimized LinkedIn profile. A complete, polished, and professional LinkedIn profile not only enhances your credibility but also increases your visibility within the platform’s search algorithms. Make sure your profile includes:
- A Clear Headline: Your headline should clearly state your role and value proposition. Incorporate relevant keywords that your prospects might use to find professionals like you.
- Professional Photo: Use a high-quality, professional-looking photo that reflects your personal brand.
- Detailed Experience: Ensure your profile showcases your relevant experience, skills, and accomplishments, making it easy for potential leads to see your expertise.
- Keywords: Include industry-specific keywords throughout your profile, especially in your headline, summary, and job descriptions. This improves your chances of appearing in relevant searches.
Define Your Ideal Customer Profile (ICP)
The foundation of successful lead generation lies in defining your Ideal Customer Profile (ICP). An ICP outlines the key characteristics of your most valuable customers, helping you focus your efforts on the leads that are most likely to convert. Collaborate with your sales and marketing teams to identify the following:
- Job Function: Determine the roles within companies that are most likely to benefit from your products or services. Are they in marketing, IT, sales, or another department?
- Industry: Identify the industries where your solution has the most impact. This could range from technology to finance, healthcare, or manufacturing.
- Job Title: Target specific job titles that align with decision-makers or influencers within your target companies, such as “CEO,” “Marketing Director,” or “Sales Manager.”
- Seniority Level: Decide whether you want to focus on entry-level professionals, mid-level managers, or C-suite executives.
- Company Size: Understand whether your solution is best suited for small businesses, mid-sized companies, or large enterprises.
- Location: Consider the geographic areas you want to target. Are you focusing on local businesses, national markets, or global enterprises?
- Budget: Estimate the budget range your ideal customers should have to afford your product or service.
Once you’ve clearly defined your ICP, determine how many of these criteria a lead must meet to be considered a Marketing Qualified Lead (MQL). For example, is it essential that the lead meets all the criteria, or are some characteristics negotiable?
Utilize Advanced Search Filters
LinkedIn Sales Navigator’s advanced search filters are key to narrowing down your lead list to match your ICP. These filters allow you to fine-tune your search results based on specific attributes, ensuring that you focus on the most relevant leads.
- Industry: Filter by industry to target sectors where your product or service is most effective.
- Job Titles: Use this filter to zero in on decision-makers or key influencers within the companies you’re targeting.
- Geography: Restrict your search to specific regions, countries, or cities where your business operates or has the most market potential.
- Company Size: Filter by company size to ensure that you’re targeting organizations that match the scale of your solution.
Using these filters strategically helps you create a focused and effective lead list that aligns closely with your business objectives.
Save Searches and Leads
After setting up and refining your searches, it’s a good practice to save them in Sales Navigator. This allows you to continuously monitor new potential leads that match your criteria without having to recreate the search every time.
- Saving Searches: By saving your search, you can receive regular updates on new leads that meet your criteria, ensuring that your list remains current and dynamic.
- Saving Leads: Once you’ve identified promising leads, save them directly into a lead list within Sales Navigator. This makes it easier to manage and export these leads when you’re ready.
6.2 Qualify Your Leads Further with Edenreach
After performing an initial qualification on Sales Navigator, Edenreach offers additional tools to refine your lead list even further. These tools are particularly useful for ensuring that the leads you export are highly targeted and meet specific criteria that may not be available directly in Sales Navigator.
AI Scoring for Lead Qualification
Edenreach uses AI to evaluate and score leads based on their potential engagement and quality. The AI scoring system considers over 30 data points from the lead’s LinkedIn profile and activity.
- High Scores (7-10): Leads with scores in this range are likely to be highly engaged and represent strong prospects for your business.
- Low Scores (<5): These leads may not be as engaged, suggesting they might require more nurturing or a different approach.
The AI score helps you prioritize leads and focus your efforts on those most likely to convert.
Qualify Sales Navigator Leads with Keyword Matching
Sometimes, even with precise filtering, Sales Navigator may return leads that don’t perfectly match your criteria. This is where Edenreach’s “Qualify Leads” feature comes into play. It allows you to further refine your lead list by analyzing job titles and descriptions to ensure they align with your specific keywords.
How to Use Qualify Leads: After exporting your lead list, click on the “Qualify list” button in Edenreach. A popup will appear where you can enter the keywords you want to focus on—such as “Founder” or “CEO.” Edenreach will then filter the list to include only those leads whose job titles or descriptions match your specified keywords.
The result is a precisely filtered list that aligns perfectly with your targeted roles, ensuring that your outreach is focused and effective.
Advanced Filters for Enhanced Qualification
Edenreach also offers a range of advanced filters that go beyond what’s available in Sales Navigator. These filters allow you to further refine your lead list based on additional criteria such as:
- Premium Account Status: Filter leads to include only those with a LinkedIn Premium account.
- Open Profile Status: Target leads who have an open profile, making them more accessible for direct messaging.
- Number of Connections: Focus on leads with a high number of connections, indicating a well-networked individual.
- Profile Picture: Ensure leads have a professional profile picture, which can be an indicator of profile completeness and professionalism.
- Job Seeker Status: Identify leads who are actively looking for new opportunities, which may indicate a higher level of openness to new business relationships.
- Degrees: Filter by educational background to target leads with specific qualifications or degrees.
- Websites: Identify leads who have linked personal or professional websites to their LinkedIn profiles.
These advanced filters help you create a highly targeted and qualified lead list, increasing the effectiveness of your sales outreach.
Conclusion
Exporting leads from LinkedIn Sales Navigator is a powerful strategy for businesses aiming to enhance their sales pipeline and drive targeted marketing efforts. By leveraging Edenreach’s advanced tools, you can efficiently export and qualify leads, ensuring that your outreach is focused on high-quality prospects. Whether you’re exporting to Excel, CSV, or refining your lead list using AI-driven insights, the techniques outlined in this guide provide a robust framework for optimizing your lead generation process.
By following the strategies detailed in this article, you can create a more efficient, data-driven approach to lead management, helping you convert more prospects into valuable customers.
Frequently Asked Questions (FAQ)
1. How to export leads from LinkedIn Sales Navigator for free?
Exporting leads from LinkedIn Sales Navigator for free is possible with Edenreach. Edenreach offers free lifetime credits, allowing users to export a limited number of leads without any cost. This feature makes it accessible for businesses and professionals who are just starting out and need to build their lead lists without upfront expenses.
2. How to scrape data from LinkedIn Sales Navigator?
Scraping data from LinkedIn Sales Navigator can be done effectively using the Edenreach Chrome extension. Once installed, the extension allows you to export data directly from Sales Navigator searches into your preferred format, such as Excel or CSV. The process mimics human browsing behavior, reducing the risk of being flagged by LinkedIn, and ensures that the data you collect is accurate and up-to-date.
3. How to get emails from LinkedIn Sales Navigator?
Getting emails from LinkedIn Sales Navigator is straightforward with Edenreach. After exporting your leads, Edenreach uses advanced email verification techniques, including SMTP checks, pattern matching, and cross-referencing with public profiles and external databases, to retrieve and verify the lead’s email address. This ensures that you have the most accurate contact information for your outreach campaigns.
4. Can you export LinkedIn Sales Navigator leads to Excel?
Yes, exporting LinkedIn Sales Navigator leads to Excel is easy with Edenreach. After exporting your leads from Sales Navigator, simply choose the “Export to Excel” option within Edenreach. You can customize the fields you want to include, ensuring that your Excel file contains all the relevant data for your analysis and outreach efforts.
5. Is it possible to export LinkedIn Sales Navigator leads to CSV?
Absolutely, you can export LinkedIn Sales Navigator leads to CSV using Edenreach. After performing your lead search and export on Sales Navigator, select the “Export to CSV” option in Edenreach. This option is ideal for those who need a versatile file format that can be easily imported into various CRM systems or databases.